Executive Secretary, VP: Supports Vice President by handling a variety of complex situations involving the clerical or administrative function of the office that often cannot be brought to the attention of the executive. Uses considerable judgment and initiative to determine the approach or... [+] More
Executive Secretary, VP: Supports Vice President by handling a variety of complex situations involving the clerical or administrative function of the office that often cannot be brought to the attention of the executive. Uses considerable judgment and initiative to determine the approach or action to take in non-routine situations.
Clarifies and adapts guidelines, including unwritten policies, precedents, and practices, that are not always completely applicable to changing situations. Prepares anticipated materials needed by the executive for conferences, correspondence, appointments, meetings, telephone calls, etc. Reads publications, regulations, and directives and take action or refers those that are important to executive and staff. Notes commitments made by executive or staff during meetings and arranges for implementation or staff follow up. Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources. Assists executive administrative details, usually of a confidential nature. Schedules appointments, takes and transcribes notes and dictation, for executive. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Composes letters and memoranda from dictation, verbal direction, or from knowledge of company policy or procedures. Composes and types routine correspondence and files correspondence and other records. Answers telephone, gives information to callers, routes call to appropriate person, and places outgoing calls. Greets visitors, ascertains nature of business, and directs visitors to employer or appropriate person. (Source: eDOT Job Description) [-] Less
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